Configuring General Settings in the Workforce Portal

Configuring General Settings in the Workforce Portal

Under General settings, you can adjust the following:
 

Approval Mechanism

Approval Mechanism sets how the requests for visit will be managed by the system.



There are three options:
 
- If All requests must be approved is selected, each request will be sent to the administrator for approval. 
- Over-capacity requests must be approved, if enabled, will send for approval those requests for visit to admins which exceed the capacity limit at this space/site.

These visit requests will be displayed under All Scheduled Visits -> Pending Approvals



- If Over-capacity is not permitted is enabled, the system will not allow employees to submit a visit request if it exceeds the capacity limit at this space/site. If they try doing so, they will see the following message:


Minimum Number Of Days Before Access

Minimum Number Of Days Before Access sets  how many days in advance employees can book their visit. If an employee tried to book a visit which is too far in advance, they will see an error message:



    • Related Articles

    • Working with Settings in the Workforce Portal

      Under Settings, you can configure and manage the functions of the WorkForce feature. When you click on Settings, the drop-down of the following tabs appears: GENERAL TIMESLOTS SPACES DESKS USERS

    • Administrative Workforce Portal

      The Workforce feature enables social distancing in the workplace by enforcing maximum capacities that limit how many people can safely be in any area of your building at one time. To access the Workforce management panel, go to portal.goilobby.com, ...

    • Portal Settings

      To configure and manage the functions of the iLobby system, click the gear icon in the top right corner and select a function. Note that all changes are effective immediately, although it may take up to 5 minutes for the device to reflect changes. ...

    • Configuring General Settings

      1.  Click , then Configuration, then the name of your configuration. 2. On the General tab, enter the Site Name: this is used in notifications sent to hosts; e.g., “You have a visitor waiting for you at <Site Name>.” 3. Select the Time Zone in which ...

    • Configuring Notifications

      The procedures in this article are accessed by clicking and then Configuration, then clicking the name of your configuration.   Use the Notifications tab to: set up automated notifications for system events (including who should receive them) ...