Microsoft Outlook Plugin [iLobby Events]
Overview
The Outlook plugin makes
creating, managing and analyzing events a lot easier. Hosts can now invite
guests, select a location, choose a type of visitor and even make changes on
the outlook invite and have it automatically update the iLobby events portal. The plugin saves time making it easier for
hosts to plan and manage events.
in the invitees list. This plugin is especially useful for those customers that
had multiple locations and had created dedicated aliases to help identify which
location the event was being booked for.
The plugin which needs to be installed in Outlook
(Web/Mac/PC) and is currently accessible to everybody who has access to Events
in VisitorOS. It will eventually be made available in the Microsoft app store
simplifying the process.
Functionality
The plugin needs to be installed and active on the
sidebar of the Outlook invite to sync with iLobby events. On the Outlook
invite, users can add a title, invite guests and select a time. On the plugin,
hosts can select a visitor type and location. Changes to guests, time and
location made on the invite will automatically update on iLobby if the plugin
is active. Changes made on iLobby will also update the outlook invite but only
if the user opens the plugin on the Outlook invite after they have made
changes.
Deleting meetings from Outlook will also delete them
from iLobby, but only if the meeting/event occurs in the future and if the
plugin is active. If the meeting already
took place, deleting the meeting from Outlook will not remove it from iLobby,
to help preserve data integrity.
Download Instructions
The Outlook add-in can be enabled by following the
instructions below:
2. Select "Settings".
3. Select “Integrated
apps”.
4. Select "Get apps".
5. Use the search bar to search "iLobby".
6. Select "Get it now".
7. Select who you want to deploy the add-in to.
8. Once validated, it could take some time to see it added in Outlook. If after 24 hours, you still do not see it please reach out to Microsoft.
Outlook Desktop Version greater than October 2022 is required for the iLobby Plugin to function.
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